Processing time
Identify repetitive steps and administrative backlogs.
Business case · Documents & administrationDocuments arrive.
Documents arrive.
Work moves forward.
Arckipel uses AI to extract, verify and route information into your business tools, with human control where the company commits.
01Documents02Approval03ERP
What needs to change
Manual entry hides an entire process.
An order, invoice or file received by email must be opened, read, matched, checked and entered. Useful automation does not stop at extraction: it needs to understand rules, flag uncertainty and pass on an actionable result.
Quality
Measure correct fields, exceptions and required corrections.
Control
Keep human approval for sensitive decisions and commitments.
Proposed system
From attachment to business workflow.
Each flow is evaluated on representative documents before deployment.
01Email · Upload · API
Intake
Collect documents from email, portals, uploads or connected systems.
02Routing · Metadata · Priority
Classification
Identify type, context and required handling.
03OCR · Vision · LLM
Extraction
Turn useful fields into structured data with a confidence level.
04ERP · CRM · Master data
Matching
Compare customers, products, orders, contracts and master data.
05Review · Exceptions · Rights
Approval
Present uncertain points and rules that need a decision.
06Workflow · API · History
Execution
Create or prepare the action in the business tool and retain the record.
Journey
Automate what repeats. Surface what does not.
The journey distinguishes safe cases, uncertainty and exceptions.
- 01
Receive
Document and source context.
- 02
Understand
Type, data and matching.
- 03
Control
Rules, confidence and approval.
- 04
Execute
ERP, notification and history.
A good starting point
This business case is relevant if
- your teams regularly enter the same types of documents
- information must reach an ERP, CRM or internal tool
- entry errors or delays have a visible cost
- you have examples that can be used to evaluate quality
Discuss the case
Which document still consumes too much time?
Bring representative examples and the current process. We can define what needs to be extracted, checked and transmitted.
Present my document workflow